Corpag and its group of companies are aware of the importance of the correct and adequate protection of personal data. We will handle your personal data with the utmost confidentiality. We do not share personal data with third parties for marketing purposes. We will only share your personal data with other companies or institutions if this is necessary for the execution of our services, if we have received your permission for sharing your personal data, or if we are legally obliged to do so.
The term personal data means all information about an identified or identifiable natural person (hereinafter referred to as: the person concerned). In connection to Corpag, this will usually concern a (contact person of a) client, an intermediary, a supplier, an applicant or a participant in an event to be organized by Corpag.
In this privacy statement, the person concerned is informed about which personal data Corpag processes and which rights the person concerned has in connection therewith. This privacy statement is the most recent version (dated 1 March 2021) and can be changed from time to time without prior notice.
Processed personal data
Corpag processes personal data of clients and intermediaries for the benefit of the provision of services that have been agreed upon with the client. Such personal data may include: names, addresses, telephone numbers, email addresses, bank details and tax identification and social security numbers. This data is processed by Corpag for, inter alia, purposes of know your customer due diligence, carrying out assignments, storing data in the client file and in connection with the invoicing process. Further, personal data may for example also be processed in correspondence and agreements with our regulators, the tax authorities and other governmental institutions.
Corpag processes personal data from contact persons of suppliers who deliver goods and services to Corpag. This personal data includes names, telephone numbers and email addresses of the contacts concerned.
Corpag processes this data at the start of the relationship with the supplier and at the moment of change of the (details of the) contact person.
Corpag processes personal data of applicants in connection with its recruitment policy. Personal data of applicants includes application letters, CVs, grade lists, internship assessments and references. These details are processed by Corpag when receiving applications and during subsequent follow up activities.
Corpag processes personal data in connection with registration at events (such as seminars, informal receptions and educational courses). This personal data mainly concerns names, telephone numbers and email addresses of clients and intermediaries and is processed by Corpag when confirming the registration, keeping the person concerned informed about the event, at presence registration and when sending a proof of participation.
The processing of personal data of clients is necessary for the execution of the agreement with the client, and to comply with the laws and regulations that apply to Corpag. The processing of personal data of applicants takes place on the basis of the consent of the person concerned, because he/she provides personal data on his/her own initiative (or through an intermediary authorized for that purpose by the person concerned). The processing of personal data of suppliers takes place in the context of an adequate execution of the agreement with the supplier and of participants in events in connection with the efficient organization of the event.
Corpag does not store personal data of clients, intermediaries, contact persons of suppliers and participants of events longer than necessary for the aforementioned purposes of data processing, or longer than required by law and regulation. If an applicant is not hired, the relevant personal data will be removed or destroyed within four weeks.
Transfer of data to third parties
Corpag will only provide personal data to a third party if there is a legal obligation to do so. In addition, Corpag will only share personal data with third parties if this is necessary for providing the service (with due observance of the aforementioned purposes) and, if necessary, with the permission of the person concerned. In this regard, it may, for example, concern correspondence with regulators, the tax authorities, (the adviser of) a counterparty of the client, banks, intermediaries, the engagement of an expert for the benefit of an advice, (due diligence) report or tax return, a civil-law notary for drafting a notarial deed, or a lawyer for drafting a contract.
Corpag will conclude a processing agreement with any third party that processes personal data on behalf of, and engaged by Corpag (for example bookkeepers, accountants, payroll administrators and external software suppliers), on the basis of which an adequate handling of personal data is assured. Third parties engaged by Corpag who themselves can be held accountable for processing data, have their own responsibility for (further) processing the personal data.
Corpag has taken appropriate measures against the loss of personal data. All partners and employees of Corpag work within a secured ICT environment, which is monitored on an ongoing basis by an external ICT specialist. Measures have been taken to prevent the leakage of data and the office building is adequately secured. Furthermore, printed e-mails and documents that are not stored in a (paper) file are stored in separate containers that are destroyed by a certified company.
Rights of the person concerned
A person concerned has the right to request Corpag to view, rectify and/or remove his or her personal data and to object to the processing thereof. A request for this can be submitted by email to the contact person below. There may be legal reasons on the basis of which Corpag cannot, or can only partially, comply with the request.
We will handle your personal data with the utmost confidentiality.
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